UAB Records Administration
The Form I-9
The most recent revision of the form I-9 shows a revision date of 08/07/09 and expires 08/31/12. This form may be downloaded from the Human Resource website under “HR Forms” and on the Records Administration website.
Please note: Effective September 8, 2009, UAB began participating in the Federal Government’s E-Verify program. Participation in the E-Verify program requires that the employee must enter the social security number into Section 1 of the Form I-9 and that all List B documents must contain a photograph. All other regulations are unchanged and can be found in The Handbook for Employers at Form I-9 Handbook.
If the employee does not have a Social Security Number at the time the Form I-9 is completed, please contact Records Administration at 934-4408 for additional instructions.
Guidelines for Records Administration Form I-9 Processing
Due to federal regulations, Records Administration is unable to accept the Form I-9 if:
- Section 1 has not been completed by employee. The only time another person may complete the form for the employee is when the employee is unable to complete Section 1 on his/her own.
- Section 1 has the wrong box, or more than one box, checked.
- Section 2 is completed by the employee. Only the department can complete Section 2.
- Section 2 appears to have been completed by more than one person. The person who examines the original documents must enter the information, sign and date in Section 2.
- All three Lists (List A or B and C) have been completed in Section 2.
- If List A is completed, List B and C must be left blank.
- If Lists B and C are completed, List A must be left blank.
- Liquid paper or corrective tape of any kind has been used anywhere on the form.
- The Form I-9 is a copy or faxed copy. Records Administration must have the original form with the original writing and signatures on the Form I-9. (You may reproduce the blank form.)
The Form I-9
Printable form in PDF format - Please read the instructions on the form carefully before filling it out.
Tips for Processing Form I-9
These tips are designed to help you complete the form. Review these if you have questions or problems.
Form I-9 Handbook
This link leads to the official Form I-9 Handbook from the U.S. Citizenship and Immigration Services.
USCIS Web Site - Formerly the Immigration and Naturalization Service
This is the U.S. Citizenship and Immigration Services web site. The web site contains many helpful articles and useful information for those entering the United States either for the first time or to become a citizen.
E-Verify Compliance Required As Of September 8, 2009
Effective September 8, 2009, as a federal contractor, UAB is required to use the E-Verify system to verify employment eligibility of employees working in the United States on assignments paid by a federal contract that includes the Federal Acquisition Regulation (FAR) E-Verify Clause.
Due to the new E-Verify guidelines, the employee is now required to enter the Social Security Number in section 1 when completing the Form I-9.
I received an “E-Verify User Message” – What Now?
Please do not begin another action (via ACT or Salary Reclass) on the employee until you have contacted HR Records and we have reviewed and resolved the issue.
Please email HRMRecords@uab.edu with the following underlined information as the subject.
For ACT Documents: “E-Verify User Message and the ACT Document Number”
Example: “E-Verify User Message – ACT Document Number 123456” and include additional information in the body of the email. A HR Records Representative will take the information provided and perform the E-Verify check. Once a result is received, an email will be sent to the requestor releasing the document for submission.
For Salary Reclass Forms: “E-Verify User Message and Employee Name and Identification Number”
Example: “E-Verify User Message – Sally Doe, ID 1234567” and include any additional information in the body of the email. A HR Records representative will take the information provided and perform the E-Verify check. Once a result is received, an email will be sent to the requestor releasing the document for submission.
For more information about the E-Verify program, please click here.